Cleaning companies
and cleaning contractors
seem to be used sometimes as credit facilities for larger companies
and for
cleaning companies in London
most of the time if you want the business you will have to take on
large amounts of credit and get used to bad debts. The big boys play
nasty and its weighted in their favour, but if you can invoice
correctly you remove one obstacle to getting paid, we look at this
below.
But steering clear of a few simple mistakes can keep everything on time – here are seven blunders to avoid:
1. No backup system. It’s kind of a no-brainer, but if one computer crashes, all your records are gone. Make sure to back your invoices up on multiple computers – or better yet, store it in the cloud. These are some of the most important documents of your business, after all.
2. Having one gatekeeper. Don’t give full ownership of this responsibility to just one person – you never know when you’ll need access to the information, and gatekeepers can cause bottlenecks – the last thing you want when you’re trying to get paid.
3. “The invoice is in the mail…” Unless you’re hand-delivering paper invoices, you can’t confirm receipt unless you’ve paid for FedEx. And snail mail means snail payment…the worst kind. Go online to get paid faster.
4. Forgetting to invoice altogether. Admit it – it happens. And that’s money lost. Make sure you have a system in place to help you remember to send out your invoices along with any reminders when they are overdue.
5. Misfiring an invoice. Ever sent the wrong invoice to the wrong client? Automate your system to avoid the awkward.
7. Doubling up. Generating duplicate invoice numbers is one of the most common mistakes made. Without a system to prevent this, cleaning companies risk wasting time and money trying to undo the confusion this can create.
In short – invoice mishaps can have bigger implications on your business than you think. Be sure to put systems in place to prevent snafus that cause delays in compensation – the more efficient your invoicing practices, the faster you get paid.
But steering clear of a few simple mistakes can keep everything on time – here are seven blunders to avoid:
1. No backup system. It’s kind of a no-brainer, but if one computer crashes, all your records are gone. Make sure to back your invoices up on multiple computers – or better yet, store it in the cloud. These are some of the most important documents of your business, after all.
2. Having one gatekeeper. Don’t give full ownership of this responsibility to just one person – you never know when you’ll need access to the information, and gatekeepers can cause bottlenecks – the last thing you want when you’re trying to get paid.
3. “The invoice is in the mail…” Unless you’re hand-delivering paper invoices, you can’t confirm receipt unless you’ve paid for FedEx. And snail mail means snail payment…the worst kind. Go online to get paid faster.
4. Forgetting to invoice altogether. Admit it – it happens. And that’s money lost. Make sure you have a system in place to help you remember to send out your invoices along with any reminders when they are overdue.
5. Misfiring an invoice. Ever sent the wrong invoice to the wrong client? Automate your system to avoid the awkward.
7. Doubling up. Generating duplicate invoice numbers is one of the most common mistakes made. Without a system to prevent this, cleaning companies risk wasting time and money trying to undo the confusion this can create.
In short – invoice mishaps can have bigger implications on your business than you think. Be sure to put systems in place to prevent snafus that cause delays in compensation – the more efficient your invoicing practices, the faster you get paid.
ICS Cleaning are an office cleaning company in the UK, we use independent health and safety consultants to ensure we are up to date with current legislation : we invest a great deal in selecting the right staff, ensuring they have excellent ongoing training and support, meaning we can deliver excellent cleaning standards day in day out and remain one of the UK's leading cleaning companies
- www.ics-online.co.uk
If you are interested in our eco friendly office cleaning services visit our ICS Office Cleaners or
